TriCoBylaws
CONSTITUTION AND
BY-LAWS OF THE
TRI-COUNTY JUNIOR BASEBALL ASSOCIATION
Trico Board Meeting Minutes
1. NAME
1. This association shall be known as Tri-County Junior
Baseball Association, herein after referred to as TriCo or
District. TriCo is and shall be a non-profit organization.
2. PURPOSE
1. The purpose of TriCo is to assist and govern league
members of Tri-County Junior Baseball Association.
1. Provide game schedules.
2. Organize post season tournaments to determine teams to
represent TriCo in state tournament play.
3. Provide information and verify primary insurance for all
members. Insurance needs to name Tricounty Junior Baseball
and Junior Baseball of Oregon as additional insureds.
3. VOTING AND QUORUM
1. Area representatives will vote on all matters concerning
TriCo.
2. The president will vote only to break a tie.
3. A minimum of seven (7) voting members will constitute a
quorem. Votes will be passed by a simple majority.
4. A quorum must be present to vote or make changes
regarding TriCo business.
4. BOARD MEMBERS, REPRESENTATIVES, AND ELECTIONS
1. The officers of TriCo will consist of a three member
executive board: President, State Commissioner, and
Secretary/Treasurer. The executive board shall be nominated
by the hosting league at the first meeting in September,
and shall serve for a term of two consecutive years, with
the majority approval of the area representatives. The new
board assumes its responsibilities immediately upon
approval by the area representatives. Those seeking these
offices shall be present at the nominating meeting. In the
event the nomination is not approved, the hosting league
shall open nominations from the floor. Any member of the
executive board can be removed with a majority vote. Each
league shall take a turn hosting TriCo board positions.
Rotation shall be in alphabetical order. If a league passes
on their turn to host the board members, the next league in
alphabetical order becomes the host. Certain circumstances
may arise that create exceptions to this rule.
2. The board will also consist of one area representative
from each league. Each league will elect their own area
representative.
3. All board positions will be voluntary except for the
positions of Secretary/Treasurer and Webmaster. The fee
paid to the Secretary/Treasurer and Webmaster will be set
by majority vote of the area representatives.
4. Webmaster is a non-voting member of the board, and is a
paid position. The Webmaster will be responsible for
maintaining TriCo’s website. He/She will help individual
leagues set up their links on the TriCo website. He/She
will also maintain all information including scorecard data
on the website, ensuring timely updates.
5. OFFICERS DUTIES
1. The president is to preside at all meetings of TriCo,
and can vote only to break a tie. He/she will represent the
association on all business affairs and contracts. He/she
will prepare and/or oversee preparation of the TriCo game
schedules for all participating teams.
2. The secretary/treasurer will be responsible for
depositing and disbursing all association funds, all signed
by the president and designate. He/she will take minutes at
all TriCo meetings and distribute copies to board members
and area representatives. He/she will prepare information
to be distributed to all coaches at the coach’s meeting,
and collecting scorecards and maintaining necessary
statistics provided from them.
3. The state commissioner will attend state meetings and
represent TriCo in all matters. He/she will attend TriCo
meetings and report events that took place at the state
meetings. He/she will collect all necessary paperwork
needed for the state from area representatives and submit
it as required. He/She will ensure and enforce all Junior
Baseball of Oregon rules.
4. The area representatives will vote on all matters
concerning TriCo. They will present to the board copies of
their league meeting minutes, or give a report to the board
describing any pertinent events taking place in their
respective leagues.
6. RULES
1. TriCo will use The National Federation of State High
School’s rules, except as modified by the Junior Baseball
Association of Oregon.
2. If a pitcher has pitched more than the allotted number
of innings, that game shall be forfeited. That pitcher
shall not be eligible to pitch for seven calendar days, and
the number of innings that were over pitched will be added
to the next game he/she pitches in.
3. It shall be the responsibility of each coach to obtain
birth certificates of each player on their roster, and it
is the responsibility of each coach to verify the ages of
each player on their roster. Age verification of all
current players and players that have left the team for
various reasons during the season, must be kept by the
league and presented when requested. This rule also applies
to district and state tournaments. Players will play in
their age and division level, unless they have special
approval to play up.
7. PROTESTS
1. TriCo will act on and render a decision on purported
violations of the rulebook.
2. The decision of TriCo is final.
3. In all cases of protest, a minimum filing fee of $25.00
shall be submitted to TriCo. If the protest is upheld, the
fee shall be refunded; otherwise it is to be retained by
TriCo.
4. A protest on a rule interpretation must be filed in
writing within 48 hours of the end of the game, with the
area representative. No protest shall be allowed on a
judgment call.
8. ASSOCIATION STRUCTURE
1. Team evaluations will be held in all areas to determine
the skill level of all players. Final rosters, signed and
approved by the area representatives, will be submitted to
the TriCo board by the May meeting. No roster will be
accepted if it is not complete and signed by the area
representative.
2. An association fee, determined by the board, will be due
to the secretary/treasurer no later than April 1st. A fee
per team, determined by the board, shall be collected and
turned over to the secretary/treasurer no later than May
1st. These fees will cover the operating expenses of the
association, and cover all fees due to Junior Baseball
Association of Oregon (JBAO).
3. The start of the season will be left to the discretion
of the scheduling committee. All games will start no later
than 6:00 PM, and no game will start after 6:30 PM, unless
mutually agreed upon by both coaches. If a team is not
ready to play 15 minutes after the agreed upon start time,
the game is a forfeit. All games are to be played on the
dates and times specified in the league schedules unless
field availability, school functions, or mutual agreement
between coaches creates the need for rescheduling the game.
School functions which take a team roster below nine
players is sufficient reason for rescheduling a game. The
coach of the affected team must give the other coach 24
hours notice. With such notice, the opponent must agree to
reschedule the game. If the opposing coach was not given 24
hours notice, the game is a forfeit, and does not need to
be rescheduled. TriCo will follow state rules for game time
limits and make-up procedures.
4. It will be the responsibility of each league to
determine the appropriate level of play for each team.
However, all teams will be reviewed prior to the half way
point in the season to ensure proper placement was done.
TriCo reserves the right to move a team up or down as
deemed necessary. TriCo also reserves the right to
determine district eligibility of any team so moved. This
is to ensure that teams play within their appropriate skill
levels.
5. If a league fields four or more teams at any age group,
at least one of those teams must start play at the Federal
level.
6. All waivers need to be brought before TriCo board
members for approval before submission to state.
7. 51% of all players on a team must attend school within
league boundaries. Players must play in 50% of league games
in order for the player to be eligible for the district
tournament. Players must play in 50% of league games in
order for the player to be eligible for the state
tournament. The first two games of the district tournament,
if qualified, count towards a player’s eligibility for the
state tournament. By submitting a roster, the coach and the
league agree to participate in the district and state
tournaments, if qualified, unless otherwise approved by the
TriCounty Board.
9. UMPIRES
1. All umpires should attend umpire clinics prior to the
start of the season. Umpires must be at least 12 years of
age. Umpires must be a minimum of two years older than the
age they are umpiring. There should be two umpires per game
in the junior through cub levels, one adult or two umpires
for midgets. A coach, assistant coach, relatives of coaches
or team members may only be umpires in last minute
emergencies only and it must be mutually agreed upon by
both coaches. If an agreement is not made, the game must be
rescheduled.
10. CONDUCT OF COACHES, PLAYERS, AND UMPIRES
1. If a player/coach is ejected by an official for
unsportsmanlike conduct, the incident must be reported to
the Area Representative, who will contact the District
Representative, who in turn will contact the President of
TriCounty, prior to the player’s/coach’s next contest.
2. Ejected coaches must leave the contest immediately and
shall not be allowed further contact with team members for
the duration of the contest. Ejected players must remain on
the bench for the duration of that contest.
3. It is the responsibility of the Association, via its
Area Representative, to ensure that TriCo is notified and
that the ejected player/coach is disallowed from
participating in the next contest. Players must attend the
contest to serve the penalty. If the player does not attend
the next applicable contest, the suspension will continue
to apply until the player has attended, and been benched
for the entire contest. Should an ejected player/coach
participate at the next scheduled contest, that action
would be considered use of an ineligible participant and
result in forfeiture of that contest. A second ejection for
an unsportsmanlike act will result in a two (2) game
suspension. A third ejection for an unsportsmanlike act
will result in disqualification from further participation
in TriCounty Junior Baseball.
4. Aggressive or inappropriate physical contact between
individuals and/or an official is a gross act of
unsportsmanlike conduct. The offending player/coach is
immediately ejected and is suspended for a minimum of two
(2) contests. Both associations, through their Area
Representatives, shall notify TriCounty and the State Board
within 48 hours of the end of the contest.
5. A player/coach who has been ejected because of
unsportsmanlike conduct may be subject to further
disciplinary action by his/her Association, TriCounty,
and/or the State Board.
6. Any player/coach who is ejected from two (2) TriCounty
and/or Junior Baseball sanctioned contests during a season
will be ineligible to participate in the State Tournament.
If the Association of the ejected player/coach agrees that
an ejection is unjustified, the Association may appeal in
writing to TriCounty within 48 hours (2 days) of the end of
the contest to have the ejection removed from the
player’s/coach’s record for determining eligibility to
participate in the State Tournament only.
7. The player/coach must always serve the suspension
required.
8. Complaints about umpires will be handled between the two
area representatives.
9. The NO TOBACCO, ALCOHOL, OR DRUG USE rule will apply to
all coaches and players during games, on the playing
fields, or on the bench.
10. The use of profanity by players, coaches, or spectators
will not be tolerated. Coaches will control their
spectators.
11. Failure of coaches, players, or spectators to comply
with these rules of conduct will be considered sufficient
cause for suspension from the Tri-County District.
11. LIABILITY FOR INJURIES
1. Cities, Area Reps, parks and recreation commissions,
school districts, Tri-County Baseball Association, Junior
Baseball Association of Oregon, team sponsors or their
agents, representatives, or employees, are not liable for
injury to a player that occurs in association play. All
leagues are responsible for purchasing insurance coverage.
The insurance carried by TriCo is a secondary insurance and
has a deductible for all accident claims. Any player who
misses games due to illness or injury authorized by a
doctor, must also have a doctor’s release to begin playing
again.
2. Parents are responsible for the safety, care and
supervision of their own children who are in attendance of
practices and games, but not playing.
12. SCORECARDS
1. It is the responsibility of each coach to make sure the
information on both home and visiting scorecards are
identical and that the scorecards are submitted to the
district within 48 hours after the game.
2. Each page will be completed with the following
information:
1. Number of innings pitched by each player, with each
pitcher’s full name and uniform number opposite the innings
pitched.
2. The score of both teams.
3. The date the game was scheduled and the date it was
actually played (if different)
4. Full name and uniform number of players ejected during
the game.
5. Full name and uniform number of players complying with
the suspension rule during the game.
3. The website will not allow a scorecard to be submitted
if all information is not completed.
4. Once received by the district, all scores and innings
pitched are final.
13. DISTRICT TOURNAMENTS
1. Areas wishing to host a district tournament must submit
a bid in writing by the March TriCo meeting. The board will
make sure that the tournaments of various levels are
rotated and their judgment and awarding of tournament sites
is final.
2. Each team entered in the District tournament shall be
charged a fee payable by the teams’ league. (Amount to be
determined by the TriCo board.) This fee will cover the
expense of umpires, trophies, and associated costs.
3. Tournament directors will have authorization to remove a
coach from the game and require him or her to leave the
field. If he/she does not comply within five minutes, his
or her team shall forfeit the game. The tournament
director(s) shall rule upon any protest during the
tournament immediately. The director(s) decision is final,
and there is no appeal.
4. All district tournament games will start by 6:00 PM,
games may start any time earlier as is required by
scheduling. District games may be scheduled after 6:00 PM
if the field has lights.
5. No ties will be allowed in District championship games.
Extra full innings will be played until a winner is
determined. If game continues to a point where darkness
becomes a concern. The umpire shall pause the game, upon
the completion of a full inning, and schedule its re-start
at the next available time slot (preferably the next day,
first game slot). Game shall be continued, where it left
off, until a winner is determined.
6. Pitchers will enter all tournaments with 0 innings
credited to them. EXCEPTION: Penalty for over pitching at
the end of the season will be a one game ineligibility to
pitch in the District Tournament, and over pitched innings
will carry over to the next game pitched in the tournament.
7. By submitting a roster to TriCounty and Junior Baseball
of Oregon, teams submitting said rosters intend and agree
to participate, if they qualify, in the District,
sub-State, and State tournaments barring some unforeseen
circumstance as in illness or injury.
Bylaws approved by unanimous motion on April 28, 2004.